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Project Coordinator

The Company

EarthSense is a pioneering company dedicated to providing detailed air quality information through innovative sensing and modelling technologies. Our mission is to enable the world to visualise and manage air quality issues, making a real difference to people's lives. We specialise in award-winning air quality monitors and advanced pollution modelling, serving a wide range of sectors including local authorities, smart cities, construction, and environmental management. 

The Project Coordinator will play a crucial role in ensuring the smooth execution and delivery of projects and the efficient coordination of the associated logistics activities. This role requires strong organisational skills, a keen eye for detail, and the ability to manage multiple tasks simultaneously. The successful candidate will work closely with the Hardware and Delivery Manager to oversee project timelines, coordinate shipments, manage inventory, and communicate with various external and internal stakeholders to ensure the successful delivery of our products and services. 

Job Details

Job Title: Project Coordinator

Post details: Full Time

Salary: £25,000 - 30,000 per annum dependent on experience

Location: Leicester, UK / Hybrid working 
Start date: Immediate (flexible depending on candidate)

Key Accountabilities

Project Coordination: 

  • Assist in the planning, execution, and closing of customer deliveries. 

  • Liaise with end users and local authority to identify installation requirements, gain required permissions and ensure installations are carried out in an effective manner. 

  • Track project timelines, milestones, and deliverables. 

  • Coordinate with internal teams and external customers to ensure project goals are met. 

  • Prepare and maintain project documentation, including schedules, reports, and meeting minutes.  


Logistics Management: 

  • Coordinate domestic and international shipments, ensuring timely delivery of products. 

  • Manage relationships with freight forwarders, shipping companies, and customs brokers. 

  • Oversee the inventory management system, including receiving, storage, and distribution of hardware. 

  • Ensure compliance with all regulatory and safety requirements related to shipping and handling of products. 

Communication and Reporting: 

  • Serve as the primary point of contact for logistics and project-related enquiries. 

  • Provide regular updates to the Hardware and Delivery Manager on project status and logistics operations. 

  • Prepare reports on project progress, logistics performance, and inventory levels. 

  • Collaborate with the customer support team to address any delivery issues or customer concerns. 


Process Improvement: 

  • Identify opportunities to streamline logistics processes and improve efficiency. 

  • Implement best practices for inventory management and shipping procedures. 

  • Assist in the development and implementation of new operational processes and systems. 

Knowledge, Skills & Experience

  • Formal qualifications in Business Administration, Logistics, Supply Chain Management, or a related field are recommended. 

  • Minimum of 3 years of experience in project coordination and logistics management, preferably in a hardware or technology-focused company are a must. 

  • Strong organisational and time-management skills. 

  • Excellent communication and creative interpersonal abilities. 

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software. 

  • Experience with inventory management systems and logistics software. 

  • Detail-oriented with the ability to multitask and prioritise effectively. 

  • Problem-solving mindset with a proactive approach to addressing challenges. 

Additional Requirements

  • Ability to work collaboratively, and flexibly in a fast-paced, dynamic environment.

  • Willingness to travel occasionally for project meetings and site visits.

  • Driving licence.

Soft Skills Sought

  • Driven and self-motived

  • Confident and articulate

  • Comfortable in a fast-paced SME environment

  • Strong personal integrity

  • You will be a confident self-starter, proactive in your approach, who thrives working on your own initiative.

  • Good cultural fit within the team and personable


  • Competitive salary commensurate with experience. 

  • Performance-based bonuses. 

  • Comprehensive employee added extra benefits package including health and wellbeing.  

  • Fruit and snacks are provided by the company. 

  • Pension scheme with company contributions. 

  • Generous annual leave entitlement increasing on length of service. 

  • Professional development opportunities and career advancement. ​

Our Values

  • Thought Leader - we introduce disruptive technologies to accelerate sustainable urbanisation.

  • Passionate about what we do – We genuinely care about the air we all breathe. We’re here to make a difference for every future generation to come.

  • We care about our customers – We look after our customers and ensure they are delivered the best service that we can provide.

  • Collaboration is key – We work closely with all our peers achieve shared goals.

  • Exceptional innovators – We look forward, seeking new and improved ways of doing things, keeping abreast of new technologies available to us.

Interview Process

Short-listed candidates will be invited to an interview process at our offices at Space Park Leicester.


The interview will include a hands-on challenge and the requirement to demonstrate previous experience at an appropriate level.

EarthSense is an equal opportunities employer and is committed to the safety and wellbeing of all.


​Application is by CV and covering letter, applications with no CV will be disregarded.


Please email a CV and covering letter to: stating the job reference.

Applicants MUST already be eligible to work in the UK.

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